Call for Abstract

The organizing committee is pleased to invite submissions of abstracts to be presented at the 63rd Annual Meeting of the Japanese Society of Anesthesiologists. For the submission of abstract, please read the information below carefully.

Important Dates

• 30 October 2015 - Online abstract submission opens
• 1 December 2015 - Abstract submission closes

Abstracts MUST BE RECEIVED no later than December 1, 12:00(Japan time), 2015. Any abstracts received after the deadline will not be accepted. We encourage you to send your abstract(s) well in advance to avoid a last minute rush!

＊In order to get the ID and password to log in the system you have to require them until December 1st 0:00 AM (24:00) Japan time. See here

• All abstracts can only be submitted online via the Japanese Society of the Anesthesiologists abstract submission website as of 31 Oct 2015. Abstracts submitted by mail, fax or e-mail will not be accepted.
• Up to 6 authors (abstract presenter + 5 co-authors) for an abstract are allowed. The presenting author should be listed first and (s)he will also be the contact author. Only the presenter's full name will be printed in the Program Book of the meeting.
• The abstract category is the general heading under which your abstract will be reviewed and later published in the printed materials if accepted. Please choose the category which best describes the subject of your abstract. The list of the category is available here. Please note that the Scientific Committee reserves the right to decide on final category assignment upon abstract selection.
• Title should be less than 200 characters
• The abstract text should not exceed 2400 characters.
• Body of abstract: purpose of the study, methods used, summary of the results and conclusion reached.
• References should not be included in the abstract.
• One picture or simple tables may be uploaded with the abstract.
• Formulas should be avoided.
• Use standard abbreviations in parentheses after the full word the first time it appears.

Abstract Submission Conditions

• The work in the abstract should not be presented at any JSA meeting before, including any JSA regional meeting, nor should the work appear in another format at any other anesthesia-related meeting held in Japan such as “Annual Meeting of the Japan Society for Clinical Anesthesia” and “Annual Meeting of Japanese Society of Cardiovascular Anesthesiologists”.
• Studies involving animal or human subjects must be conducted according to a protocol approved by the institutional committee on ethics of human investigation or if no such committee exists, that should be conforms with the principles of the Declaration of Helsinki of the World Medical Association (CLINICAL RESEARCH 14:193, 1966). After the reviewing process, we may ask you to submit the document which proves that the related research has been approved by the institutional committee on ethics of human investigation. Your presentation will be unbiased, based on the best available evidence and all elements of the presentation will be free from the control of commercial interests.
• Please include N and the result, statistics method in the abstract. Do not include facilities name in the abstract text nor a title for the peer review.

Disclosure of Conflict of Interest

In accordance with Regulation on application of approval for Conflict of Interest Policy, published in June 2010, the Japanese Society of Anesthesiologists (JSA) asks speakers at the annual meetings of the JSA, beginning in 2010, to disclose their status of Conflict of Interest. When you submit your abstract, please declare whether there are conflicts of interest among affiliated business involved in the research and a representative speaker including coauthors and co-researchers within the past three years.

Disclose your status of COI at your presentation at the annual meeting. Oral presenters must include the status into the second page of their slides. Poster presenters must indicate the status either at the beginning or the last of the poster.

Peer Review Criteria

Regarding case reports, we will accept only those abstracts describing unusual and instructive cases or successful anesthetic management of complex cases if they are truly exceptional.

Basic research and clinical research

• Contain something novelty
• Have an academic significance
• The logics consist scientifically
• Appropriate number of experiments and statistical processing
• Based on appropriate ethic

Case report

• Have a high originality
• Have a high impact on education
• The logics consist scientifically
• Based on appropriate ethic

Presentation Style

There are three types of poster sessions: excellent poster presentations, poster discussions and poster presentations. The type of presentations will be decided by reviewers and the timing of poster sessions will be confirmed when the program is finalized. Authors are required to be a presenter during the designated poster session.

Excellent poster presentations;

You are requested to hang your poster at the designated area and present your study by slides. You have 10 minutes for presentation and 5 minutes for discussion. The most excellent poster will be selected and awarded at the congress banquet.

Poster presentations:

In front of your Poster, you have 5 minutes for presentation and 3 minutes for discussion.

Poster discussions:

You have 7 minutes for presentation and 5 minutes for discussions.

Abstract Corrections

During the submission period, it can be saved, edited and revised online as many times as needed, until the submission period ends. However, it is not possible to make any corrections to the abstract content or related information (title, authors, etc.) after the submission period.

In the case of errors in the abstract discovered after the deadline, you can either withdraw the abstract or - for minor errors - may indicate the correction during the presentation at the congress. However, changes will not be included in the published version of the abstract.

Acceptance and Process

All abstracts submitted for the 63rd Annual Meeting of JSA are subject to peer review within the organizing committee after abstract deadline. Each abstract will be reviewed by three reviewers. The Committee's decision and guideline of poster presentation will be notified to the submitting (corresponding) author by the middle of February in 2016by email. Please note that only the corresponding author will receive the notification e-mail and (s)he is responsible for informing all co-authors of the status of the abstract.
These abstract review results will be available on the website after the review is finished.

Abstract Withdrawal

If a submitted abstract must be withdrawn, a written withdrawal request must be submitted to the JSA Secretariat (jsa-63@anesth.or.jp) by e-mail originating from the presenter’s e-mail address.

This notice must clearly mention:

• Abstract submission number;
• Title and presenter’s contact data;
• Reason(s) for withdrawal of the abstract;
• Attest that all authors are in agreement that the abstract must be withdrawn.

How to Submit Abstract

1. Applications are accepted only through online via this website. To receive your ID and password for abstract submission, please send the ID and password issue request to jsa-63@anesth.or.jp, your password will be sent to your email.
   

   Please be aware that deadline of request is December 1^st 0:00 AM (24:00) Japan time. Any email received after 0:00 AM is not available at all and password will not be issued.

   Please fill in the below blanks and send us

   Family name：
   First name：
   Country：
   E-mail address：
   Date of Birth：

2. After you get your ID and password, please access the following website:
   https://member.anesth.or.jp/abstract/en_e_login.php
   please click here
   * Please be sure to keep the information issued to you when you register.
3. After you log in the system, you will be required to select the meeting. Please select "The 63rd Annual Meeting of the Japanese Society of Anesthesiologists."
4. T4. The abstract submission system will get busy around the deadline of the submission. In order to submit your abstract successfully, it is highly recommended to complete your submission before the deadline.

If you have any questions regarding your abstract submission, please contact the JSA Secretariat via jsa-63@anesth.or.jp